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Export Authorization Data
- 15 Sep 2023
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Export Authorization Data
- Updated on 15 Sep 2023
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In the 2023.2 feature release, customers now have the ability to export a list of Users, Groups, and Roles from the Admin Essentials Authorization page into a CSV-formatted file, which can be named and saved to a download folder on your computer (system).
The CSV data, in turn, can be used as a reference list (data report) to help track what role a user belongs to and see the groups to which each user belongs.
Prerequisities
To utilize this new feature you:
- Must have assigned permissions to read/write roles on user and group entities.
- Must have assigned permissions to perform the export.
Authorization Data File
The items in the CSV file and what they represent are reference below.
| Column Header | Description |
|---|---|
| User ID | Identifier of the user account. |
| Provenance | The name of the AAA the user comes from. |
| Username | The unique name of the user account. |
| First name | The user’s first name. |
| The email address associated with the user account. | |
| Last Login | The last date and time of login. |
| Active | A boolean to indicate if the user account is active. Uses the values “true/false”. |
| Groups Names | A list of group names to which the user belongs. Each group name includes its provenance. |
| Roles Names | A list of roles which are assigned to the user. |
How to Export Authorization Data to CSV File
From the IAP home page:
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Navigate to IAP → Admin Essentials → Authorization.
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Click the export icon. A confirmation dialog displays.
Figure 1
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Click the Download button. A copy of a CSV-formatted file is downloaded to your system.
Figure 2
Figure 3
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Go to the location where the CSV file is saved.
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Open the CSV file in your spreadsheet application of choice (e.g., Microsoft Excel, Google Sheets, Smartsheet, etc). In our example (Figure 4), Microsoft Excel is used.
Figure 4
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