Itential Automation Platform
  • Dark
  • PDF

Itential Automation Platform

  • Dark
  • PDF

Changes to the Operations Role (2021.1.10)

For the 2021.1 release version of IAP, the Operations group role was updated to fully manage the job lifecycle to completion. With this role expansion, users assigned to Operations within Workflow Engine will be able to start a task in Operations Manager, view a task, run a task manually, as well as pause and cancel a task.

For more information on authorization and user management, refer to:

Workflow Validation for Scheduled Tasks (2021.1.9)

Additional workflow validation has been added to both the GEN 1 and GEN 2 Automation Builder to improve the functionality of scheduled tasks. Scheduled tasks in a workflow are now required to have a valid run window defined before saving the workflow.

If you attempt to save a workflow containing a scheduled task and there is no defined run window, the workflow will be saved as a Draft. An error message will also be displayed indicating that a run window must be set (enabled) with at least one day selected. Once the run window days are enabled, the scheduled task can run.

Additional Schema Validation for Application Properties (2021.1.6)

In the 2021.1.6 release, as an unintended side effect of fixing a bug involving the incorrect decryption of certain properties, additional schema validation was added to the properties of applications based on the propertiesSchema.json file. This validation is similar to what already existed for adapter properties, however it is important to note that the propertiesSchema.json reflects the and not the as it does for adapters.

This extra validation means certain custom apps which include both extra properties and a propertiesSchema.json file may fail to start until schema errors have been fixed.

What should I do?

There are a few options to fix these validation issues, which are described below. However, the best option is to ensure the schema matches the intent of any custom code.

Remove or rename the propertiesSchema.json file

As a short-term solution, removing or renaming the schema file until it can be properly validated will allow the custom application to start immediately. The side effect of this, however, is no validation would occur and user configuration might cause a break within the custom application. It is most beneficial to have a properly configured propertiesSchema.json file.

Update service config to match properties schema

If the propertiesSchema.json file is determined to be correct, but it does not match the service config, one way to fix this is to update the service config properties to match the properties schema. This could have happened if the properties were configured to match adapters, and a is used instead of

Please note, if you modify the service config, you may also have to modify code as well. For example, if you reference a root-level key test from the propertiesSchema, and you modify the service config from to properties.test you will need to update everywhere this is referenced in the code when using the service_config global variable.

Update properties schema to match the service config

If the propertiesSchema.json file is determined to be incorrect or it is unclear which property structure is correct, and it does not match the service config, then another way to fix this is to update the properties schema.

Simple fixes for this include removing the offending property from the schema or changing the rules of the property in question to be more lenient if it is only a single property that is failing validation. If it requires a more complicated fix, it can be helpful to look at the schema and compare it against the properties key in the service config document, and rebuild it with that in mind.

API Breaking Changes for Pre-built Automations (2021.1.4)

The following Admin Essentials APIs have introduced breaking changes for the 2021.1.4 release:

  • POST /prebuilts/import
  • DELETE /prebuilts/:id

Note: Refer to the Itential Breaking Changes for more documentation on the breaking changes introduced.

Restored the extractOutput Option in the JST Task (2021.1.2)

Itential removed the extractOutput checkbox from the JST task in 2020.2.5 which also removed this option in the 2021.1 release of IAP. After some consideration, we decided to readd this configuration option back in 2021.1.2. Users now are able to change this value in Automation Studio.

Please note that up to this point in 2021.1, this option has defaulted to 'false.' Going forward, for new development, it will default to 'true' which will change the output when used with a single schema output JST as per the documentation. On the other hand, any existing development that had previously set this value to 'false' will be unchanged, but the user interface will allow the workflow designer to modify its value. Finally, any JST with an extractOutput=true that returns as undef, will cause the task to error and must be handled appropriately.

Health Module APIs

The following APIs have been deprecated and will be removed in the 2021.2 release.

Note: Refer to the Itential API Guide for documentation on the replacement /health APIs listed below.

Item Description Replacement
GET /health/modules Get the health data of all current services in IAP. GET /health/adapters or GET /health/applications
GET /health/module/:module Get the health data for a single service in IAP. GET /health/adapters/:name or GET /health/applications/:name

Modification to getJobDetails API (2021.1.2)

The GET /workflow_engine/job/:job_id/details API, or WorkFlowEngine.getJobDetails, has been modified as part of the 2021.1.2 maintenance release. Now, in addition to all the fields that existed before, the transitions field is also returned, which contains data from the workflow about how tasks connect to other tasks.

Using GET /isAlive with Monitoring Systems (2021.1.0)

The API GET /isAlive has been removed from the system and should be replaced with GET /status. Both APIs respond with the HTTP status code but the only difference between the two API requests is GET /status responds with the actual status and GET /isAlive responded with a happy or sad face. Please update any external monitoring systems (e.g., load balancers) that might have used the API looking for the happy or sad face.

Mongo Indexes Renamed

As part of the 2021.1 release, Itential has added proper names for our indexes in Mongo. These indexes will start with the prefix itential_ and then contain information about the contents or purpose of the index. With a prefix placed at the beginning, Mongo adminstrators will more easily be able to distinguish Itential out-of-the box indexes as opposed to other custom indexes that could potentially be interferring or duplicating efforts.

Since indexes previously did not have a name, the names were autogenerated by Mongo. For example, an index in Workflow Engine had the following key:

    "name" : 1,
    "type" : 1,
    "groups" : 1,
    "status" : 1,
    "metrics.start_time" : -1,
    "metrics.progress" : 1,
    "metrics.user" : 1

The key was then used to automatically create the following name:


Long names like this can eventually cause problems in Mongo (especially when moving environments) even to the point of failure as some Mongo versions limit indexes to 127 characters in length. Additionally they are not easily readable by users. With the new prefix, the index will instead have the following name:


What should I do?

It is not possible to rename an index in Mongo after it has been created. Renaming an index requires dropping and recreating that index with the new name.

The process is automatically handled by new indexing APIs within IAP, although on large collections this process may take some time to complete. That being the case, Itential recommends indexes are created during a maintenance window for larger collections.

Index creation can either be initiated from the Admin Essentials UI or via the following APIs:

  • GET /indexes will retrieve all collections that may need to be indexed.

  • POST /indexes/${collectionName} will initiate the creation of all predefined indexes for a collection.

Once the process commences, it will create all indexes that are missing as well as drop and rename any pre-defined indexes that had an auto-generated name.

Renamed indexes

The following indexes have been renamed to reflect the addition of the itential_ prefix, and will be dropped and recreated with said name when the indexes are created through IAP.

Collection Previous Name New Name
accounts provenance_1_username_1 itential_provenance_username
catalog_store name_1 itential_name
catalog_store workflow_1 itential_workflow
forms name_1 itential_name
groups provenance_1_name_1 itential_provenance_name
groups inactive_1 itential_inactive
iap_profiles id_1 itential_id
integration_models versionId_1 itential_versionId
jobs name1_type_1_groups_1_status_1_metrics.start_time-1_metrics.progress_1_metrics.user_1 itential_groups_metrics
jobs name1_type_1_watchers_1_status_1_metrics.start_time-1_metrics.progress_1_metrics.user_1 itential_watchers_metrics
jobs parent.job_1 itential_parent
jobs metrics.start_time_1 itential_mst
jobs metrics.user_1 itential_metrics.user
jobs groups_1 itential_groups
jobs name_1 itential_name
jobs status_1 itential_status
jobs metrics_1 itential_metrics
jobs status_1_groups_1 itential_status_groups
jobs watchers_1 itential_watchers
mop_templates name_1 itential_name
mop_analytic_templates name_1 itential_name
roles provenance_1_name_1 itential_provenance_name
service_configs name_1 itential_name
tags name_1 itential_name
tasks name1_status_1_groups_1_type_1_job.name_1_job._id_1_job.task_1_metrics.owner_1_metrics.start_time-1 itential_task_metadata
tasks job._id_1_job.task_1 itential_job
tasks groups_1 itential_groups
tasks job._id_1
tasks metrics.owner_1 itential_metrics.owner
tasks metrics.start_time_1 itential_mst
transformations name_1 itential_name
transformations incoming.°$id_1 itential_incoming
transformations outgoing.°$id_1 itential_outgoing
ucm_configs name_1 itential_name
workflows name_1_type_1 itential_name_type
worfklows name_1 itential_name
workflows groups1_created-1created_by_1_last_updated-1_last_updated_by_1 itential_update_metadata

Adapter Deletion within Admin Essentials (2021.1.0)

Previously, Admin Essentals would not allow a user to delete an adapter that was in a profile. Now adapters can be deleted from Admin Essentials regardless of their status in the system profiles. On delete, a warning message will appear and then the adapter will be stopped and removed from every profile where it is found.

Problem Explanation

In an HA environment with three servers (i.e., IAP1, IAP2, IAP3), when an adapter instance is deleted from IAP1, two things happen:

  1. The adapter is "stopped" which kills the node process in IAP1.
  2. The adapter is removed from the profiles it is in.

Keep in mind that technically, IAP2 and IAP3 will still have their instance of the adapter running in memory. With the first action above, once the instance was deleted, the adapter was automatically "stopped" in IAP 1 only. This was not automatically applied for the other servers. Consequently, the user should also "stop" the adapter on IAP2 and IAP3. Otherwise, this could cause the instances in an HA environment to be out-of-sync.

New Job Details Permission

Viewing the Job Details pages now requires a new permission getJobDetails (defined within WorkflowEngine) that may not be enabled in some customers' custom roles. If you have custom roles and want those roles to access the Job Details page, then ensure they have access to either the WorkFlowEngine apiread role or the getJobDetails method. Hint: To do this, find the custom role in Authorization Manager, search for getJobDetails in the WorkFlowEngine application, and add it to the role.

Changing your password will log you out immediately. Use the new password to log back in.
First name must have atleast 2 characters. Numbers and special characters are not allowed.
Last name must have atleast 1 characters. Numbers and special characters are not allowed.
Enter a valid email
Enter a valid password
Your profile has been successfully updated.